Restructered pre-import

Old Pages/Meetings/Board_Meeting_2018_04_10.md

@@ -0,0 +1,138 @@
+## Time and Location
+
+
+Date
+
+Called to order at 2110 pm by Karen
+
+BOD Members present: Karen Tom Tayeb Ken Kevin
+
+Members present: Enrique Bobby
+
+Members remote: None
+
+Others present: Diego
+
+[Quorum](Quorum "wikilink")
+
+
+Quorum met?
+
+`   yes`
+
+## Director Reports (Governance related stuff)
+
+### President's Report
+
+### Vice President's Report
+
+Update new BOD on last year's history of IT admin relationship with
+church and its denouement.
+
+### Treasurer's Report
+
+We used to have a monthly income hovering around \$1300 but for the past
+five+ months it's been aroud \$6-700; we may have lost up to \$7000 in
+this timeframe... depending on success or failure of back dues payment
+collection.
+
+The treasurer???s position has been vacant since October 2017. Those
+individuals who were set for entirely automatic payment systems (a
+subset of those on Paypal, everyone on Dwolla) continued paying as
+normal and are among the few who owe no back dues. Back in 2017, our
+average monthly income was hovering around \$1300. We have since dropped
+to ~\$700.
+
+Rent went up here starting in the month of February, from \$1043 to
+\$1343. We have had some irregular finances due to a mischarge in
+December, where we accidentally were charged for two and a half months
+in advance. We are now back to paying rent regularly, \$1343 per month.
+
+Additionally we have not been completing PA allocations, and as such the
+information has not been updated. This will be rectified soon.
+
+We have three new members!
+
+### Secretary's Report
+
+### Director-at-Large Reports
+
+#### Kevin
+
+#### Ken
+
+## Agenda
+
+### Draft Code of Conduct
+
+#### Karen
+
+There is some question on how to manage guests and people's behavior in
+the space who are not members to develop relationships and troubleshoot
+problem spots; and to ensure that problems are resolved regularly. To
+that end I have looked at some other organizations and developed a draft
+"code of conduct" (open to different names) for comment and revisions.
+
+#### Mirage355
+
+Most importantly, lack of barriers to entry, such as strict rules about
+equipment usage, borrowing, or supplies consumption, has been a huge
+success at HacDC, to be continued. We have not had a problem with
+accidents, nor substantial damage from supplies overconsumption, nor
+theft. Permanent injuries have not happened, tools have not been damaged
+in operation, and minimal supplies budgets have not remotely been
+drained. This is an important part of HacDC's unique character to be
+continued.
+
+All major problems at HacDC have been the result of total absence of
+common sense or deliberate abuse. Most probably deliberate abuse. These
+incidents are in an entirely separate category from on-mission
+activities, while often using the same resources.
+
+**We need to require disruptive members, and the disruptive guests they
+allow, to reach a credible "cease and desist" agreement, or be
+immediately barred from the space until they do. We need to do this
+without interfering with, or discouraging, our vast majority of
+contributing volunteers. Immediate action is not a permanent banhammer,
+but it may be followed with such.**
+
+Our bylaw amendment, empowering the board to bar access for "substantial
+cause", is also intended to apply to members who bring trouble, as well
+as their own behaviour. Members bringing in live ammunition, would be
+responsible for doing so safely, as opposed to displaying it in an
+obviously threatening manner. Likewise, members are responsible for the
+guests they bring in, and can be barred for continuing to allow
+disruptive guests.
+
+Explicit rules alone are not the answer. Too many situations will
+involve substantial cause that involve resources being used as expected,
+to a degree that is not appropriate. Rearranging some things in the
+space is normal. Occasionally using a TV set is normal. Sitting in a
+chair is normal. Even some personal use may be normal, below the
+threshold of what the IRS would consider substantial. Scattering the
+components of a tool, burning days of daytime TV on a maintenance
+intensive display, or sleeping overnight in a chair, is not appropriate.
+
+**What we need to do, is provide guidance - in addition to rules - to
+fairly explain to newcomers, members, and guests - the wonderful things
+they are allowed to do, as well as the category of things they are
+expected not to do. Realistically, most would never think of doing the
+things in the latter category to begin with.**
+
+To that end, a Wiki document was written a while back as *guidance*
+summarizing some norms as well as the mechanics of how things could
+work. <https://wiki.hacdc.org/index.php/ResponsibilitiesOfMembership>
+
+To provide further guidance of what is in the category of on-mission, as
+opposed to inappropriate, use of HacDC resources, another wiki document
+has been put up. It may be the first attempt to formally write down the
+culture of how HacDC operates, both to encourage newcomers to quickly
+become comfortable with the freedom we offer, as well as to provide a
+sense of fairness for policy makers.
+<https://wiki.hacdc.org/index.php/NormsOfHacDC>
+
+## Adjournment
+
+Adjourned by at xxx by xxx
+
+[Category:Meeting Minutes](Category:Meeting_Minutes "wikilink")