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Liz Cray
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Old Pages/Meetings/Annual_Meeting_2019.md
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Old Pages/Meetings/Annual_Meeting_2019.md
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## Purpose
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From the HacDC Bylaws, Article III, Section 2:
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*At the annual meeting, the voting members shall elect the Board of
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Directors, review and vote on the standing rules and policies of the
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corporation, receive reports on the activities of the corporation,
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approve the budget and determine the direction of corporation in the
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coming year.*
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## Time and Location
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` Date: Tuesday, March 12`
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` Location: HacDC`
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Meeting called to order at
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` Time: 7:00pm`
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` By: Karen`
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## Participants
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- Members Present:
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- Karen
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- Kevin
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- Ken
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- Bobby
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- John
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<!-- -->
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- Members remoting:
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- Tayeb
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- Enrique
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- Mirage (Matt)
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<!-- -->
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- Others Present:
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- ITechGeek
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[Quorum](Quorum "wikilink") met?
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` Unknown`
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## Approval of Previous Meeting's Minutes
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## Recognition
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## Director Reports
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### President's Report
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Fundraising Activities - scheduled and proposed
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- HacDC is going to have an event at Dupont Underground Tuesday, April
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23 - proposal is for demos, public domain films, and musical
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entertainment. HacDC will approach Words/Beats/Life to see if they
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would be interested in collaborating
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- Board met with the owner of Exiles on U Street about the possibilities
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for fundraising - they are pretty flexible so there are many options
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to discuss
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- Sign in sheet - we need to show our service to the community with
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something more tangible - there is a sign in sheet - all members and
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visitors should sign in.
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Testimony at the DC Council DMPED oversight hearing
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- Karen Shunk testified
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- Was able to meet contacts at DMPED, Focus on the Story, and District
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Makers Collective
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Next Movie night:
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- Friday, March 16
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- Gravity (2013) directed by Alfonso Cuaron, starring Sandra Bullock and
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George Clooney
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### Vice President's Report
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### Treasurer's Report
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The cash flow spreadsheets should be visible to all present, and there
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are a couple of things I would like to point out. We continue to have a
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reserve of approximately \$10,000, though this is decreasing because we
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are spending more money on rent per month than we are bringing in
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through membership dues. The costs for January were unusually high so
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look at those numbers with a grain of salt (we were charged for two
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months rent during that period due to the timing of check cashing, and
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we had additional one-time payments). The more important number for the
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future is the \$1579/month rent that will continue to cost us in the
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longer term.
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We currently have 21 members in good standing. Due to irregular payment
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schedules for some members this is not clear from the cash flow
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spreadsheet but the majority of our members pay through Paypal. Dwolla
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has recently closed down the service we were using for a handful of our
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member payments so we are no longer able to collect dues through their
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platform. We will need to modify the HacDC website to remove that
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offering and possibly look into other alternatives that have lower fees
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like Dwolla did (Paypal currently costs us about ~\$40/month in fees).
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We have not seen any large effects due to fundraising, though we have
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had a few individual donations that have helped us these last few
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months. However both donations were from people within HacDC so I don't
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think we are reaching a wider audience yet for our fundraising.
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This is my last month as treasurer, I am resigning and not running again
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for next year since I have not been living in the DC area for a few
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months now. To whoever ends up in this board seat, I will reach out to
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discuss the best way to hand off the credentials and any other pressing
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financial matters for HacDC (e.g. filing with the IRS to maintain our
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non-profit status).
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### Secretary's Report
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### Director-at-Large Reports
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#### Ken
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#### Kevin
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## [Project Awesome](:Category:Project_Awesome "wikilink") Reports
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### Project HAMRADIO
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### Project SEM
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### Project SUPPLIES
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### Project EXPANSION
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## Audit Committee Report
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Nobody bothered to form a committee so there's no report. All financial
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statements including receipts for all purchases are at the space, in the
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BOD locker, treasurer's folder. The Dwolla statements include member
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names, the rest don't. -Enrique
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## Member Reports
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## Old Business
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Rules of the Road - Code of Conduct Review
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- Please review the draft code of conduct at
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<https://wiki.hacdc.org/index.php?title=Code_of_Conduct#DRAFT:_Code_of_Conduct_for_HacDC>
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for discussion at the next member meeting in April
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- This has been updated with input from other members and review of
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codes of conduct of other hackerspaces
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More space cleanup
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- Need to finish cleaning out back section of basemen
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- Mike Ritonia has agreed to install new lock on basement door
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- We can use the dumpsters out front (within reason)
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- Ideas for basement - besides storage, could we organize a workshop?
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Maybe metal or woodworking?
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Proposal for an intermediate membership type:
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- We have a discounted "starving hacker/student" and a keyed, full
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membership; unlike other spaces, we do not have an intermediate
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membership
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- Typically, the intermediate membership level gives members limited
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storage, access to 'members wifi' (we would have to set that up) and a
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few other perks (could work unsupervised in the basement, for example)
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- Do we see value in this dues level, and what are the membership
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services that come with it?
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Discussion: need to develop ROI of membership levels, possibly create
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new benefits. Important to know how many members at what level right
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now. It would be good to have an effort at the April 23rd event to sign
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up members or take donations.
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### Bylaws Amendments
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## New Business
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Business license expires in June, James will renew it.
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## Board of Directors Elections
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Results of the elections are as follows:
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` President: ''Karen stood for election unopposed.`
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` Vice President: ''John stood for election unopposed.`
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` Treasurer: ''James stood for election unopposed.`
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` Secretary: ''Dave stood for election unopposed.`
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` At large seats: ''Ken and Kevin stand for at large seats unopposed.`
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Karen moved, Kevin seconded a motion to elect the slate of board
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candidates in a single vote. Motion to elect the slate passed.
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## New Members
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## Adjournment
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Adjourned at
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` Time: Change me`
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[Category:Meeting Minutes](Category:Meeting_Minutes "wikilink")
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