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+HacDC Annual Meeting February 21, 2009
+
+The meeting was called to order at 5:11 PM by standing Coordinator In
+Chief Elliot Williams.
+
+Members Present: Nick Farr, Ben Stanfield, Matt Lesko, Derek Cooper, Tim
+Collins, Serge Wroclawski, Member 7, Katie Bechtold, Martin Rothfield,
+Member 19, Member 44, Elliot Williams, Jonathon Blocksom, Member 48
+
+Others Present: Andrew Gillette, Tommy Johnson, Art Coleman
+
+The C-i-C declared a Quorum was present, and gave a brief overview of
+the official items to address at the meeting.
+
+## New Business
+
+### Board of Director Elections
+
+Jason nominated Elliot Williams Member 48 seconded. The nomination was
+accepted.
+
+Elliot danced for 2 minutes as ordered by the bylaws.
+
+No other nominations were offered, so Elliot Williams is Coordinator in
+Chief.
+
+Minister of Information
+
+Member 7 nominated himself. Tim Collins Seconded.
+
+Katie nominated herself. Nick Farr pointed out that there is no
+requirement for seconding.
+
+A vote began, but was halted when Rodney expressed a desire to address
+those present about why he wanted to serve.
+
+Candidates were given the opportunity to give their reasons for wanting
+to serve.
+
+Member 7 spoke on his wish for a website with more functionality.
+
+Derek and Tim expressed an interest in having members available to step
+up and help out regardless of ministerial duties.
+
+A vote was held and the vote was in favor of Katie. Katie Bechtold is
+the Minister of Information.
+
+Keeper of the MIBS Ben nominated himself. The nomination was accepted.
+
+No other nominations were offered, so Ben Stanfield is Keeper of the
+MIBS.
+
+Tim Collins nominated himself for Minister of Finance.
+
+Tim plans to increase transparency for the finance office.
+
+No other nominations were offered, so Tim Collins is the Minister of
+Finance.
+
+#### At Large Board of Directors
+
+Derek Cooper nominated himself.
+
+Serge Wroclawski nominated himself.
+
+Tim Collins nominated Member 7. Member 7 declined the nomination.
+
+Nick Farr was nominated by Ben. Nick declined the nomination.
+
+No other nominations were offered so Serge and Derek are the at-large
+board members.
+
+Elliot made a motion to change the registered address to HacDC from the
+former apartment of Nick Farr to the HacDC Space's Address.
+
+Derek seconded the motion.
+
+No one was opposed. Motion carried.
+
+### New Member Approval Discussion
+
+Elliot explained the current process, and opened it for discussion.
+
+Nick Farr pointed out that the Minister of Finance can bestow non voting
+member privileges before becoming an official voting member.
+
+Derek Cooper suggested that a member should have to go through a review.
+
+Tim suggested membership should require approval by the board at some
+point.
+
+Ben Stanfield expressed his desire that when a person paid dues they
+immediately became a member.
+
+Nick Farr made a motion to defer any undecided issues from the annual
+meeting to the next regular meeting.
+
+Tim Collins seconded.
+
+Derek Cooper moved to admend the motion to end this meeting at 7. No one
+seconded and the amendment died.
+
+No one opposed Nick's motion. Motion carried.
+
+Elliot moved to table the discussion of new member approval. Member 7
+seconded.
+
+there were no objections.
+
+## HacDC Finances
+
+Elliot asked for the finance report report from the outgoing minister of
+finance.
+
+Nick Farr presented the finance report (see attached) and turned over
+current financial records to the incoming minister of finance.
+
+Discussion of the finance report centered around the cost of a wireless
+credit card machine that Nick Farr had arranged, but had never been
+used. Nick agreed to pay back HacDC for the \$1,231.85 in fees and
+charges associated with the machine.
+
+Without objections, the finance report was accepted.
+
+Elliot moved to table each further topic after 15 minutes of discussion.
+
+The meeting was suspended for dinner.
+
+At 8:05 the meeting was resumed.
+
+Ben proposed a motion to change the standing rules for meeting
+frequency. The motion was to make every second Tuesday of the month the
+"formal business meeting" and to make the every other Tuesday meeting an
+"informal non-voting meeting" where no business may be conducted.
+
+Elliot seconded.
+
+Debate centered around whether the [bylaws](bylaws "wikilink") allowed
+us to hold non voting meetings. Derek believes that the
+[bylaws](bylaws "wikilink") do not allow it. Nick Farr and Ben Stanfield
+both argued that the Annual meeting is for setting standing rules, and
+that it was possible for a rule to declare which meetings could allow
+voting on official business.
+
+The motion carried.
+
+Ben moved to adopt Robert's Rules of Order as the framework.
+
+Member 7 moved to amend the motion and select the modified or new
+revisions.
+
+Ben seconded
+
+There were no objections.
+
+Derek motioned to table, arguing he needed more time to study Robert's
+Rules of Order. Tim seconded.
+
+Ben pointed out that it had been on the agenda for a month, and that
+virtually every single club, group, organization, and membership body in
+the world used Robert's Rules.
+
+The motion to table passed.
+
+[Quorum](Quorum "wikilink") changes were discussed, but there didn't
+seem to be a consensus on whether we need to change it or not.
+
+There was a proposal to add a quartermaster position to handle space
+cleanup and sell our unused inventory on eBay.
+
+Tim suggested having a once a month day to clean the space, mixed with
+an event like beer making.
+
+There was discussion of talking about accepting and disposal of hardware
+at a future meeting.
+
+The general consensus was that no one wanted to be the quartermaster as
+described, so the motion to create the position was tabled.
+
+## 2009 Budget Items
+
+A discussion about possible budget items for 2009 was suggested.
+Different items included Basement project, 501c3, Tools, Advertising,
+[Conferences](Conferences "wikilink"), food, reserve fund, and more.
+
+Serge nominated himself for PR Coordinator. There was no objection.
+
+A motion was made to approve two new members. There was no objection.
+
+A motion was made to adjourn. There were no objections. Meeting
+adjourned at 11:18 PM.
+
+[Category:Meeting_Minutes](Category:Meeting_Minutes "wikilink")